/00 · Freelance Project Management Tool
Deliver Projects on Time, Every Time
Plan, track, and deliver freelance projects with tasks, time tracking, file management, and client-facing progress updates that replace the weekly status email.
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The Context
Most project management tools were built for software teams of 20 — Jira, Asana, Linear. They have features for sprint planning, story points, and engineering velocity that are completely irrelevant when you're a freelancer juggling 4 client projects. The result: freelancers either drown in tool complexity, or skip project management entirely and miss deadlines.
Workraft's freelance project management is calibrated for one operator running multiple client projects in parallel. Tasks and subtasks for the work itself, built-in time tracking that becomes invoice line items, file management that doesn't require a separate Dropbox subscription, and a client-facing view that automatically replaces your weekly "where are we?" emails. No story points, no sprint ceremonies, no overhead.
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Features
Everything you need.
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Tasks, subtasks, and Kanban view
Break projects into tasks and subtasks with deadlines, priorities, assignees, and status. Switch between list and Kanban board views per your preference.
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Built-in time tracking
Start a timer on any task with one click. Stop when done. Logged time becomes a billable line item on the next invoice — no manual entry.
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File management per project
Upload contracts, briefs, deliverables, and reference files to the project. Share files with clients through the portal with one toggle.
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Auto-completion when tasks finish
Mark all tasks complete and the project status flips to delivered automatically. Triggers final invoice, project archive, and client thank-you email.
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Reusable project templates
Save common project structures (web design build, SEO audit, monthly retainer) as templates. Spin up a fresh project pre-loaded with tasks in 30 seconds.
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Client visibility through the portal
Clients see project status, milestone progress, and uploaded deliverables in their portal. Replaces weekly status update emails entirely.
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Use Cases
Who uses freelance project management tool.
A web designer running 3 parallel builds
See all 3 projects on one Kanban board, switch contexts in two clicks, and let each client track their own progress through the portal.
A consultant on a 6-week strategy engagement
Use the "Strategy Sprint" template with pre-loaded discovery interviews, analysis sessions, and deliverable milestones. Track time per workstream.
A copywriter with a monthly content retainer
Set up recurring tasks for monthly briefs, drafts, revisions, and finals. Each task auto-creates on the 1st of the month.
A developer billing hourly
Track time per ticket. At end of month, time logs roll up into a per-task invoice the client can verify against the work delivered.
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How It Works
From sign-up to sent in minutes.
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Create a project
Pick a template or start blank. Link to the client and the contract that authorized the work.
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Plan tasks
Break the project into tasks and subtasks. Set deadlines and priorities.
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Track work as you go
Start timers, mark tasks complete, upload files. The client portal updates in real time.
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Deliver and close
Final task complete → project archives → final invoice queues → client gets a delivery summary.
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Workraft vs the old way
Why this matters.
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FAQ
Common questions.
Is Workraft a Jira or Asana replacement?
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For freelancer use cases, yes. For software engineering teams running sprints with story points, velocity tracking, and bug triage — no, Jira is still the right call. Workraft is calibrated for client services work, not engineering ticket flow.
Can I track time without using the project module?
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Yes — there's a standalone time tracker. But the value compounds when you track time against a project task, because that time then automatically rolls into a billable invoice with the client and project context attached.
Do clients see everything in the project, or can I hide some tasks?
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You control visibility. Toggle individual tasks as "internal" to keep them hidden from the portal. Useful for to-dos that aren't client-relevant, like "follow up about late payment" or "research competing brands."
What happens to a project when it's done?
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Mark the final task complete and the project archives automatically. The final invoice queues for review. The client receives an optional delivery summary email. The project stays in your records, searchable forever.
Can I assign tasks to subcontractors?
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Yes. Add a subcontractor as a team member with limited access — they see only their assigned tasks, log time against them, and can't see your invoicing or client financials. Useful for small agencies and white-label work.
Does Workraft have a Gantt chart or timeline view?
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Yes — projects can be viewed as a Kanban board, a list, or a timeline (Gantt) view that shows task dependencies and deadlines. Switch views per project based on what makes sense.
Can I export project data?
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Yes. Export individual projects or your full history to CSV. Time logs export separately if your accountant or client wants a detailed report.
Ready to try freelance project management tool?
Free to start. No credit card required. Pro is $19/month, billed monthly, cancel anytime.
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